Board of Directors Meeting November 2, 2022
Ed Lishka AC9SD Chairman called the meeting to order at 6:56 PM. Ed noted he will be absent for the December Board meeting.
Attendees
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Secretary’s Report
Cliff Sowka K9QD: Danny Kafka KD9HIL moved to approve the October BOD Minutes as published in the Radio Hill Gazette. John Schofield AC9JS seconded. Motion Adopted
Treasurer’s Report:
Barry Friedman K9FMB provides the following:
SCHAUMBURG AMATEUR RADIO CLUB MONTHLY REPORT
Month: November 2022
Checkbook Balance 30-Sep $6,011.95
INCOME MEMO $ 40.00
Deposit 28-Oct Kevin Willard dues $ 20.00
28-Oct William Donovan dues $ 20.00
DISBURSEMENTS MEMO $ 637.21
ACH 6-Oct AT&T DSL $ 62.82
Chk 1273 10-Jan Dennis Calvey Tennis Ant $ 478.93
Chk 1274 20-Oct Cliff Sowka CP materials $ 95.46
Checks Outstanding
Deposit not included
Account Balance $5,414.74
31-Oct Bank Statement $5,414.74
Checks Outstanding
Adjusted balance $5,414.74
31-Oct Checkbook balance $5,414.74
Petty Cash 31-Oct $ 91.00
Pay Pal 31-Oct* $1,425.98
*Previously held balance transferred on 11/1/2022
+ petty cash – special accounts Funds Available $6,931.72
89 paid members.
PayPal eventually released our funds and Barry was able to deposit into our account.
Cliff Sowka K9QD moved to approve, Danny Kafka KD9HIL seconded. Motion Adopted
Public Service
Rob Glowacki N9MVO not present.
EMCOMM
John Zietlow K9WIC reports there is no activity presently.
Repeaters
No action taken on the Barrington Road 2M antenna evaluation.
Construction Project (CP)
Cliff Sowka K9QD
Dennis C. Calvey KD9HIK has provided materials purchase update on the Tennis Plus rooftop antenna farm project. Park District installation may be possible before the roof is covered in snow.
VE Testing
John Schofield AC9JS reports there were no candidates for last month’s FCC exam session. The Dec 3rd session may host some of Leo’s N9NBH student graduates. John will also investigate improving our VE Session visibility via ARRL awareness.
Nets
Barry Friedman K9FMB reports Nets continue to be well attended. We are in need of a host for the second Tuesday of the month TechNet. We will also need a new Chair for 2023.
Radio Hill Gazette RHG
Mike K9KMV No Report.
Membership
Searching for a Membership Chairperson.
Publicity
Dennis C. Calvey KD9HIK Publicity Chairman is managing the Tennis Plus Rooftop Antenna Farm Project.
Most of the materials have been acquired. Additional expenditures will include mounting hardware for the roof top 2m/70cm / HF antenna, and enclosure for the lightning suppressor/mounting plate. With additional expenditures, we’ll still be below the original budget.
Discussion about the State of Illinois Sales Tax Exemption Certificate. Sales tax on the materials acquired for the antenna project only add up to $28.20, so far, but ordinary expenses over the course of a year could be a lot more. Copy of the State of Illinois Application form attached as “State of Illinois Sales Tax Exemption Application stax-1.pdf”
Moderate amount of activity on SARC Facebook page. No problems to report.
Class for “General Class” has been scheduled with the Schaumburg Township District Library (STDL), starting in January. As soon as STDL has it posted with a URL, I’ll submit it to the ARRL website and the Daily Herald.
Social
John Douglas KD9KSH will begin a search for January’s Holiday Party. There is a thought of requiring a $5 reservation with either refund at the party or funds received to be applied to the costs of the event. The hope is this could reduce the no-show count because reservationists will have demonstrated a deliberate desire to attend the event. We will need a new Chair for 2023.
Education
Leo N9NBH not present.
Programs
John Zietlow K9WIC will have a POTA presentation ready for the November meeting to fill the gap during vote counting. The plan for December is to present a video on SLOT Antennas.
Old Business
None.
New Business
Dennis C. Calvey KD9HIK presented the state retail taxation exemption paperwork to obtain some purchase advantage for our club’s procurements. Requirements are many and the return on effort is probably not worth it because the state requires a physical address.
The PayPal experience was terrible but Barry K9FMB was able to eventually retrieve our funds. Board discussed the possibility of severing our relationship with PayPal and much dialog ensued. Dennis C. Calvey KD9HIK and Barry Friedman K9FMB reviewed the many pros/cons to having this tool available to our membership.
Ed Liska AC9SD moved to server the PayPal relationship and investigate alternatives. Cliff Sowka K9QD seconded. Motion Adopted.
Adjourn 8:36 PM.
Submitted Nov 3, 2022 Cliff Sowka K9QD Secretary