Business Meeting September 21, 2023
Business Meeting September 21, 2023
Don Dewar KD9NJR President called the meeting to order at 7:01 PM.
Attendees:
| Robert Kocourek W9RKK | Matt Walsh AC9IG | John Shofield AC9JS |
| Terry Jarnholm AE9TJ | John Thornton KD9VZN | Leo Ribordy N9NBH |
| John Douglas KD9KSH | Roger Young WB9NBA | Don Dewar KD9NJR |
| Danny Kafka KD9HIL | Danny Meyers K9LDM | Kent Ochs W9KAO |
| Bill Riess KW9WR | Bob Benwitz N9JAX | Rob Glowacki N9MVO |
| Howard Mitchell KD9WSV | Rick Dickens KY0Q | Cliff Sowka K9QD |
| Scott DeSantis KB9VRW |
ZOOM Attendees:
| Dennis C, Calvey KD9HIK | Pierre Berube K9EYE | Jim Campbell KB9RGU |
| Steve Karson AC9EM | Charlene Treve K9CMZ | Jim Fanning KD9WNR |
| Josh Spivey KD9WDV | Will Schroeder KA9DQB | Bates Noble N9UVI |
Secretary’s Report:
Cliff Sowka K9QD: August Business Meeting Minutes haven’t been published in the Radio Hill Gazette (RHG) until moments before the meeting tonight. August Business Meeting Minutes were therefore read into the record with Don Dewar KD9NJR moving to approve and Danny Kafka KD9HIL seconding. Motion Adopted.
Treasurer’s Report:
Chris Brewer AC9GN not present.
Treasurer’s Report for the September Board Meeting indicated SARC currently has $7,257.21 in funds available and 95 active members.
Public Service
Rob Glowacki N9MVO: No Report.
EMCOMM:
John Zietlow K9WIC: Not present.
Repeaters:
Rob N9MVO, Terry Jarnholm AE9TJ, Robert Kocourek W9RKK, and Kent Ochs W9KAO: The 2M machine had its exciter upgraded and is performing well. Power measurements indicate 5W drive into the linear with full output into the duplexer. Power output into the antenna transmission line measures a full 2DB loss in the cavities. Tuning the transmit cavities may be in order. Receive cavities are working well.
Construction Project (CP):
Cliff Sowka K9QD: First session of the season begins this coming Saturday.
VE Testing:
John Schofield AC9JS: Next examination date: September 2, 2023
Nets:
Don Dewar KD9NJR: Handling the effort and would surely appreciate additional controllers to volunteer.
Radio Hill Gazette (RHG):
Mike K9KMV: Not present
Special Events:
No Report.
Membership:
Scott DeSantis KB9VRW: No report.
Publicity:
Dennis C. Calvey KD9HIK has crafted a press-release describing the Schaumburg Park District’s (SPD) support for SARC. The executives of SPD reviewed and approved his work so that it can now be publicly posted.
Social: We need Chair
Education:
Leo Ribordy N9NBH: Library construction this fall eliminates our access to the facility. Therefore no class will be offered this season. Anticipated completion is sometime in April 2024 therefore precluding a spring class as well.
Programs:
Danny Meyers K9LDM presented Schaumburg Amateur Radio Club history tonight. He will publish his notes of tonight to SARC-ALL. Danny invited additional collective historical knowledge from club members to help him bring more detail to light.
FOX Hunt:
Jim Campbell KB9RGU: Next Fox Hunt is scheduled for September 30th. The event will occur over one and one-half hour duration. All other plans remain the same.
Old Business:
A possible SARC Picnic this year may be difficult to schedule in the next few weeks. Roberto Beltramelli WA9E mentioned there may be a possibility we could have access to the Shoe Factory Road Reserve and he will check with people who have a standing permit/reservation. With only a few weeks left in the season the club decided to forego an event this year.
New Business:
Bill Riess KW9WR, Nominating Committee Chair, announced first-pass slate of Candidates for our November Election:
President: Don Dewar KD9NJR
Vice President: Danny Kafka KD9HIL
Treasurer: Chris Brewer AC9GN
Secretary: Cliff Sowka K9QD
Board of Directors: (Two Seats)
Robert Benwitz N9JAX
Paul Burkett KD9FMN
Terry Jarnholm AE9TJ
Robert McIntyre W9DXR
We’ve suffered some recent consternation regarding the Absentee Ballot process outlined in our Bylaws and several members have requested we streamline it somehow to make it more efficient. Since we had a Board of Directors Quorum present in the audience tonight, it was easily decided there would be changes approved accordingly:
Danny Kafka KD9HIL described her experience as an Election Judge and offered a way to utilize proxy votes that would be secure as well as secret. She suggested we appoint two Trusted Talliers (individuals not running in this election cycle) to manage the Absentee Ballot process electronically, collect the responses, and present the consolidated Absentee Ballot results on Election Night. John and Bill would fill out a ballot for each absentee and then they would simply be commingled with the in count on Election Night.
Selection for Member of the Year and Bill Smead K9IIM Construction Project awards will be included in the Absentee Ballots.
- Bill Riess KW9WR moved both himself and John Shofield AC9JS be appointed the Trusted Talliers for managing the Absentee Ballot process through club eMail. Robert Kocourek W9RKK seconded. Motion Adopted.
Nominations presented tonight are part of the continuing candidate announcement process for the next several weeks. Members are encouraged to make their intentions to run for office known. Nominations can be made all the way up to the moment of the Election Night but any last-minute candidates will not have proper selection visibility on the Absentee Ballots ….so timing is critical for those wishing to contribute in a leadership role.
Constitution and Bylaw updates: Don Dewar KD9NJR presented several editing proposals during the September Board Meeting. Proposed changes will be published to SARC-ALL for membership review and the changes can be decided Election Night in November.
Rick Dickens KY0Q discussed the Illinois QSL Party event in October. He plans to make a presentation in December.
Adjourn: 8:05PM
Submitted September 22, 2023
Cliff Sowka K9QD Secretary