Board of Directors Meeting April 3, 2024
Robert Kocourek W9RKK called the meeting to order at 7:00PM
Attendees
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- Long-Time SARC Member Bob Langsfeld WB9TZC (SK) passing was acknowledged with sadness. We will miss his steadfast and wise contributions over his many years membership. Visitation and Funeral details communicated to SARC-ALL.
Secretary’s Report
Cliff Sowka K9QD: March BOD Meeting Minutes as published in the RHG: Don Dewar KD9NJR moved to approve and Bill Reiss KW9WR seconded. Motion Adopted.
Treasurer’s Report:
Chris Brewer AC9GN
SCHAUMBURG AMATEUR RADIO CLUB MONTHLY REPORT
| Month: March 2024 | Report generated on 4/1/2024 | |
| Checkbook Balance | 02/31/24 | $7,102.81 |
| INCOME | MEMO $188.00 | |
| Cash | 03/04/24 | $103.00Dues + $73 from Petty Cash |
| Cash | 03/11/24 | $30.00Dues |
| Cash | 03/19/24 | $25.00Dues |
| Transfer in | 03/22/24 | $30.00Dues |
| DISBURSEMENTS | MEMO $469.20 | |
| ACH | 03/11/24 | $62.82AT&T DSL |
| Check #1291 | 03/11/24 | $54.30Construction Project tools |
| Check #1293 | 03/11/24 | $152.08Repeater batteries |
| Check #1294 | 03/26/24 | $200.00Picnic cabin reservation |
Account Balance $6,821.61
03/29/24 Bank Statement $6,821.61
CHECKS OUTSTANDING MEMO $958.00
| Check #1292 03/09/24 | $958.00Holiday party reimbursement |
| ADJUSTED BALANCE | $5,863.61 |
| Petty Cash 03/31/24 | $100.00Excess $73 moved to checking |
Funds Available $5,963.61
119 members on roster
Paul Burkett KD9FMN moved to approve, Danny Kafka KD9HIL seconded. Motion Adopted.
Public Service
Rob Glowacki N9MVO not present.
EMCOMM
John Zietlow K9WIC not present.
Repeaters
Rob Glowacki N9MVO, Terry Jarnholm AE9TJ not present.
Robert Kocourek W9RKK continues work to establish an operation manual for our machines with assistance from the Repeater Team and Kent Ochs W9KAO.
Construction Project (CP)
Cliff Sowka K9QD reports we normally would have two (2) sessions remaining this season. However the STP elevator will undergo maintenance starting April 15th (after our first April session on the 13th) and therefore limit basement access to the southern single stairwell for our April 27th meeting.
- Therefore BOD decided April 13th will be the END of CP for the season.
- It is possible SARC-in-the-Park events could be scheduled to begin early (April 27th).
VE Testing:
John Schofield AC9JS not present.
Bill Reiss KW9WR reported there are presently nine (9) candidates scheduled for this coming Saturday. Two of our VE Team are available and there is need for one more.
Nets
Don Dewar KD9NJR Chairman reports attendance remains enthusiastic. Need Net Control volunteer to host on Tuesdays.
Radio Hill Gazette RHG
Mike K9KMV No Report.
Membership
Scott DeSantis KB9VRW Membership Committee Chairman not present.
Publicity
Dennis C. Calvey KD9HIK Publicity Chairman reported the scheduled STP elevator maintenance beginning April 15th could conflict with our last CP session so it was decided to end the season on Saturday the 13th.
Fox Elementary School Stem Day May 2, 2024. Audience is K~5th grade. A $100 headroom budget for display items was previously approved.
Social
Need Chairperson.
Education
Leo N9NBH not present. We’ll support the Hanover Park Fox School for their STEM event May2nd. SARC supports $100 budgeting to help Leo present our display. Trinkets and catchy technology display to capture attention within first ~30 seconds as students/parents pass our table.
Programs
Don Dewar KD9NJR: Need program ideas and membership presenter support.
Old Business
Danny Kafka KD9HIL suggests SARC Committees present their budgeting requests to help us comply with our requirement to have an operational budget. She will be working to define Field Day details.
John Schofield AC9JS offers suggestions to codify ISO-like documentation to define each committee’s role, duties, and reporting requirements. John provided guidance for FCC License renewals and the process is now available step-by-step on our website.
New Business
Chris Brewer AC9GN reports he has completed required IRS filing of SARC’s 990-N. The IRS logging/reporting details have been preserved in the club’s files and an additional log sheet copied to club officer(s).
Cliff K9QD moved to provide up to $50 headroom so that Chris can purchase a file case for club records. Bill Reiss KW9WR seconded. Motion Adopted.
Danny Kafka KS9HIL reported Field Day planning underway:
- Field Day placed on SARC calendar: June 22-23
- Insurance documents received from Chris AC9GN
- Plum Grove Water Tower Site application submitted and Permit Received
Adjourn 7:48 PM
Submitted April 4, 2024
Cliff Sowka K9QD Secretary